September 10–11–12, 2027
, Lac de Madine – Heudicourt
September 10–11–12, 2027
, Lac de Madine – Heudicourt
Participation of Professional Exhibitors in the 2027 RTT Festival – Outdoor Automotive Show
Version dated September 16, 2026
The RTT Festival – Outdoor Automotive Show is organized by PERSPECTIVES VALLEY, a single-member simplified joint-stock company with a capital of €1,000, whose registered office is located at 4 impasse de Rigny, 03150 Boucé, and which is registered with the Cusset Trade and Companies Register under number 927 604 611.
The organizer can be contacted at jeff.bloyet@rttfestival.com or at +33 7 52 63 00 53.
These General Terms and Conditions of Sale, hereinafter referred to as the “GTC,” set forth the terms and conditions for reserving exhibition space and for the participation of professional exhibitors in the 2027 edition of the RTT Festival – Outdoor Automotive Show, hereinafter referred to as the “Event.”
The event will take place from Friday, September 10, through Sunday, September 12, 2027, at Lac de Madine—Heudicourt site, 55210 Heudicourt-sous-les-Côtes. Exhibitors are scheduled to set up on Thursday, September 9, 2027, in accordance with the practical guidelines provided by the organizer.
These Terms and Conditions apply exclusively to reservations made by professionals in the course of their business. They do not govern the purchase of tickets by visitors or festivalgoers, nor do they govern sales made by an exhibitor to its own customers.
The exhibitor’s participation is governed by the following documents:
In the event of any conflict, the quote shall take precedence over these General Terms and Conditions with respect to matters specific to the exhibitor’s reservation, including the exhibition space, options, price, and expressly agreed-upon payment due dates.
The Terms and Conditions are provided to the exhibitor prior to acceptance of the quote. Signing the quote or confirming it electronically, along with the exhibitor’s express acceptance of the Terms and Conditions, constitutes acceptance of these terms.
The applicable version is the one accepted at the time of booking. Any subsequent changes to the Terms and Conditions have no effect on a booking that has already been confirmed, unless both parties agree or a mandatory legal provision requires otherwise.
Participation is limited to professionals whose products or services align with the event’s focus: travel, leisure, and outdoor equipment related to automobiles, rooftop tents, or lightweight vehicle conversions.
The exhibitor shall provide the organizer with the information necessary to review its application, including its business identity, contact information, the brands it represents, the products or services to be displayed, the desired exhibition space, the vehicles to be exhibited, and any technical requirements.
Submitting a form or an application to participate does not guarantee that a space will be allocated. The organizer may reject an application that does not align with the Event’s positioning, the venue’s capacity, or the site’s technical and safety requirements.
The reservation is personal to the exhibitor named on the quote. It may not be transferred, shared, or sublet without the organizer’s prior written consent. The presentation of a third-party brand or company must also be declared and accepted in writing.
The quote specifies the reserved space, the price, the selected options, and, if applicable, the number of vehicles authorized to be displayed in the exhibition area.
The organizer determines the layout of the trade show, taking into account the venue’s constraints, safety considerations, and the overall balance of the event. Unless expressly stated in the quote, reserving a space does not guarantee a numbered booth or a specific location.
The exhibitor agrees to strictly adhere to the boundaries of the space assigned to them. They may not occupy aisles or unreserved areas, nor may they move their display to another location without authorization.
Any requirements for electricity, additional vehicles, extra space, or other special services must be reported before the quote is prepared. They are included only if they are expressly listed on the quote.
A vehicle presented to the public as part of a sales or marketing campaign
must be declared and accepted by the organizer. The financial terms of this participation are specified in the quote.
The exhibitor is responsible for transportation, lodging, meals, setup, staffing, and, more generally, all expenses not included in the estimate.
Prices are listed in euros, excluding tax, on the quote. The applicable VAT is added in accordance with current regulations.
For a reservation accepted before June 11, 2027, the exhibitor must pay:
If the quote is accepted less than 15 days before June 11, 2027, both the down payment and the balance are due no later than June 11, 2027.
The reservation is confirmed upon acceptance of the quote and the Terms and Conditions, and receipt of the deposit.
The organizer then sends a confirmation to the exhibitor.
If the deposit is not received by the specified deadline, the organizer may consider the quote void and offer the space to another exhibitor. A payment made after the deadline does not automatically confirm the reservation: if the space is no longer available or if the organizer refuses to accept the late payment, the payment will be refunded.
For any reservation accepted on or after June 11, 2027, the full amount is due by the deadline specified in the quote and, in any case, before the exhibitor sets up. The reservation is confirmed only after the quote and the Terms and Conditions of Sale have been accepted and the full amount has been received.
Payments must be made by bank transfer or by any other method expressly accepted by the organizer.
In the event of a delay in payment of the balance, the organizer shall send a written reminder to the exhibitor, granting the exhibitor an additional period of seven calendar days to settle the outstanding balance. If payment is not received by the end of this period, the organizer may cancel the reservation in accordance with the terms set forth in Article 7.
Any delay in payment of an amount owed by a business will result in the application of late payment penalties and a flat-rate fee for collection costs as provided for by applicable regulations. The relevant terms and conditions are also included on the invoices.
All cancellation requests must be submitted in writing to jeff.bloyet@rttfestival.com. The date of receipt of this message determines the applicable terms and conditions.
In the event of cancellation by the exhibitor:
These terms and conditions take into account the reservation of the space and the costs incurred in preparing for the Event.
The exhibitor’s absence, early departure, or a reduction in the amount of space actually used will not result in any refund.
If the organizer agrees in writing to replace the exhibitor with another professional and is able to reassign the same service, the parties may agree to a full or partial refund of the amounts withheld, after deducting any expenses already incurred. This refund is not automatic.
If the deposit is not paid within the time limit specified in Article 5, the organizer may consider the quote void and reassign the space.
If the balance remains unpaid after the reminder provided for in Article 5, the organizer may give written notice of the cancellation of the reservation and reallocate the space. Such cancellation does not relieve the exhibitor of the amounts due under Article 6 as of the date of the notice, subject to applicable legal provisions.
The organizer may require the exhibitor to immediately remedy any breach of these Terms and Conditions, safety guidelines, or applicable regulations.
When the safety of persons or property is immediately threatened, or in the event of serious incidents such as the sale of illegal goods, acts of violence, threats, or the unauthorized occupation of spaces, the organizer may suspend the activity in question or exclude the exhibitor without waiting for the expiration of a grace period. The organizer shall notify the exhibitor of the reasons for its decision in writing as soon as possible.
In the event of exclusion due to a serious breach by the exhibitor, any amounts already paid shall be retained by the organizer, without prejudice to any claim for compensation for separate, duly substantiated damages.
The organizer may adjust the schedule, program, layout of the booths, or access procedures when justified by organizational needs, weather conditions, safety requirements, or a decision by the authorities. The organizer will notify exhibitors as soon as possible.
A change that does not substantially alter the reserved service does not entitle the customer to a refund.
If the organizer cancels the Event before it begins, the amounts paid for the booth reservation will be refunded to the exhibitor. No credit note may be issued in lieu of this refund without the exhibitor’s consent.
If the Event is interrupted after it has begun, the parties shall assess the portion of the services that has actually been performed. The portion of the price corresponding to services not provided shall be refunded, unless otherwise provided by applicable law or unless the parties agree otherwise after the interruption.
The organizer will notify exhibitors of the cancellation or interruption as soon as possible, providing them with details on the refund process.
A party may not be held liable for the nonperformance of an obligation when such nonperformance results from an event that meets the conditions for force majeure set forth in Article 1218 of the Civil Code.
The affected party shall notify the other party as soon as possible of the event and its foreseeable consequences. It shall take reasonable measures to mitigate the effects.
If the event permanently prevents the Event from taking place, the financial consequences of its cancellation shall be as provided for in Article 8. Each party shall bear its own expenses incurred in addition to the site reservation fee, unless otherwise required by law.
Economic difficulties, an expected decline in sales, or the unavailability of the exhibitor’s staff do not, in and of themselves, constitute a force majeure event.
The exhibitor agrees to:
The exhibitor remains solely responsible for the products and services it offers, the information it provides to its customers, and the contracts it enters into with them.
Demonstrations, tests, heat-generating devices, specialized electrical equipment, large-scale installations, or activities that pose a specific risk must be reported to the organizer in advance and may only be carried out with the organizer’s approval.
The exhibitor is liable for any damage caused by itself, its staff, its service providers, its equipment, its vehicles, or its products, in accordance with the terms of applicable law.
The organizer shall provide the exhibitor with the space and services specified in the quote, provided that the exhibitor fulfills its contractual obligations.
It is responsible for the overall organization and promotion of the Event. This obligation does not constitute a guarantee of attendance, business contacts, or revenue for the exhibitor.
The organizer will provide the exhibitor, in a timely manner, with the practical information necessary for participation, including details on access and setup.
Throughout their time on the premises, exhibitors must have professional liability insurance covering their business activities and any damages that may be caused to third parties.
It issues a valid certificate upon request by the organizer.
It is the customer’s responsibility to verify whether their insurance policies also cover their goods, vehicles, equipment, facilities, and business interruption, and to purchase any additional coverage they deem necessary.
The exhibitor remains responsible for monitoring and protecting its property. The presence of any general security measures on the premises does not constitute individual responsibility for the exhibitor’s goods or equipment.
Each party is liable for damages it causes to the other in accordance with general law.
No provision of these Terms and Conditions shall deprive a party of its rights in the event of a breach for which the other party is legally liable.
Each party retains ownership of its names, trademarks, logos, content, and other intellectual property rights.
For the purposes of preparing, promoting, and reviewing the 2027 edition, the exhibitor grants the organizer a non-exclusive, royalty-free license to reproduce and display the exhibitor’s trade name, logo, and any visuals provided by the exhibitor for this purpose on the Event’s communication materials: website, program, social media, newsletters, posters, press releases, and press kits.
This authorization takes effect upon confirmation of the reservation and expires two years after the close of the 2027 edition. It is limited to communications related to this edition and its retrospective presentation. Any use intended to imply that the exhibitor is participating in a future edition requires the exhibitor’s consent.
The exhibitor warrants that it holds the necessary rights to the materials submitted to the organizer.
Exhibitors may announce their participation in the Event through their own media channels. They must not give the impression that they are the organizers of the Event or that they have a partnership, exclusive rights, or any special status not specified in writing.
The use of photographs or videos in which an individual is identifiable is subject to separate considerations from those regarding trademarks and logos.
PERSPECTIVES VALLEY processes the personal data of exhibitors’ representatives and contacts to manage participation requests, reservations, billing, the organization of the Event, and related communications.
The data in question may include last name, first name, job title, business contact information, information provided in the registration form, communications regarding participation, and data necessary for billing.
Depending on their purpose, these processing activities are based on the implementation of measures necessary for the contractual relationship, compliance with legal obligations, or the organizer’s legitimate interest in managing its business and professional relationships.
The data is accessible to authorized personnel at PERSPECTIVES VALLEY, as well as to service providers who need to know it in order to provide their services—including technical, accounting, and payment service providers—within the scope of their responsibilities.
Reservation data is retained for the duration of the contractual relationship and then archived for the period necessary to establish and defend the organizer’s rights. Accounting records are retained for the applicable statutory period.
Data subjects have the right to access, rectify, erase, restrict, and object to the processing of their personal data, as well as, in certain cases, the right to data portability, in accordance with the terms set forth in the regulations. They may exercise their rights by emailing jeff.bloyet@rttfestival.com or by mail to PERSPECTIVES VALLEY, 4 impasse de Rigny, 03150 Boucé. They may also file a complaint with the CNIL.
Detailed information on how the data collected by the website—including through the use of cookies—is processed can be found in the privacy policy published at https://rttfestival.com/declaration-de-confidentialite-ue/
If exhibitors have any questions or complaints regarding their reservation, they may contact the organizer at jeff.bloyet@rttfestival.com or at +33 7 52 63 00 53.
The parties shall endeavor to seek an amicable resolution to any dispute regarding the interpretation or performance of these Terms and Conditions. The party wishing to initiate such a process shall send the other party a written notice setting forth the grounds for its request.
If an amicable resolution cannot be reached, the dispute shall be submitted to the competent courts in accordance with the rules of general law.
These Terms and Conditions are written in French. In the event of a translation, the French version shall prevail.
If any provision is declared invalid or unenforceable, the remaining provisions shall remain in full force and effect.
The fact that a party does not immediately exercise a right provided for in these Terms and Conditions does not constitute a waiver of that right.
These Terms and Conditions, the accepted quote, and any specific written agreements constitute the agreement between the organizer and the exhibitor regarding the reservation of the exhibitor’s space for the 2027 event.
These Terms and Conditions are governed by French law.